Letter of credit opening request email template (English)

Ask the buyer to open a letter of credit with the terms you can meet: beneficiary, amount, tenor, shipment and expiry dates, documents and charges, and to send the draft first. The emails are in English, the usual language of international trade. Nothing you type is sent to Triplicate.

Tips for this email

Agree the terms before the credit is issued: amendments cost time and bank fees, and an amendment only binds you once you accept it. Ask for the draft and check every date, document and name.
Under UCP 600, documents must be presented no later than 21 calendar days after shipment and within the expiry date (article 14(c)), and partial shipments are allowed unless the credit prohibits them (article 31(a)). Leave enough time between the latest shipment date and the expiry date.
Only accept documents you can actually obtain: a certificate from an inspection company or a legalised document takes time and money. Your company name and address must match the credit exactly.

Choose the email

Ask the buyer to open a letter of credit with the terms you can meet: beneficiary, amount, tenor, shipment and expiry dates, documents and charges, and to send the draft first.

Subject Email

Dear [Name],

Thank you for your order [PO number]. As agreed, payment will be by irrevocable letter of credit. To avoid amendments later, please ask your bank to issue the credit with the following terms:

Beneficiary: [our exact company name and address]
Advising bank: [our bank, SWIFT code]
Amount: [amount] ([currency]), [with / without] a tolerance of [+/- 10%]
Available [at sight / [number] days after B/L date] by [negotiation / payment] with [any bank / our bank]
Goods: [short description], Incoterms 2020: [Incoterm and place]
Port of loading / discharge: [port of loading] / [port of discharge]
Latest shipment date: [date]
Partial shipments: [allowed / not allowed]  Transhipment: [allowed / not allowed]
Documents: commercial invoice, packing list, full set of bills of lading, [certificate of origin], [insurance certificate under CIF]
Presentation period: [21] days after shipment, within the validity of the credit
Expiry date and place: [date], [our country]
Charges outside your country: for [beneficiary / applicant]
Subject to UCP 600.

Please send us the draft of the credit before it is issued, so we can check that we can meet every term.

Best regards,
[Your name]
[Your title]
[Your company]

The emails are in English, the usual language of international trade. Nothing you type is sent to Triplicate.

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