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Purchase order (to a supplier) email template (English)

For buyers: send your purchase order to a supplier and ask for confirmation and a proforma invoice. The emails are in English, the usual language of international trade. Nothing you type is sent to Triplicate.

Tips for this email

  1. Put the PO number in the subject and ask the supplier to show it on the invoice, the packing list and the cartons.
  2. State the Incoterms rule with its named place, the currency and the latest shipment date, so the supplier's proforma can match your order.
  3. Ask for a written confirmation or a matching proforma invoice before you pay a deposit or open a letter of credit.

Choose the email

For buyers: send your purchase order to a supplier and ask for confirmation and a proforma invoice.

The emails are in English, the usual language of international trade. Nothing you type is sent to Triplicate.

Other export email templates

Request for quotation (to a supplier)QuotationProforma invoiceSales contract (for signature)Order confirmationPayment reminderLetter of credit amendment requestShipping adviceShipping documentsDelay noticeFreight quote requestBooking requestSamples sentPayment sent (to a supplier)Payment receivedReply to a claimExport email templates →

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