Free packing list template

Download an export packing list in Excel: enter cartons, weights and sizes, and the totals and CBM calculate themselves. Or fill in one form online and get the commercial invoice to match.

What the template covers

Shipper, consignee and notify party, invoice number and date
Carton number ranges and description of goods per line
Quantity per carton, number of cartons and total quantity
Net and gross weight per carton and in total, carton length, width and height, and CBM with totals

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Guides on this topic

Packing List Meaning and Format: What an Export Packing List Must Include and MatchWhat an export packing list shows, how it must match the commercial invoice, bill of lading and VGM, and how customs, carriers and banks under UCP…Export Documents Checklist: What You Need and Who Issues EachWhich documents an export shipment needs and who issues each: invoices, packing list, B/L or air waybill, certificate of origin, insurance,…

What the packing list is for

The packing list shows what is in each package: carton numbers, contents, quantities, weights and sizes. Customs uses it to examine goods, the forwarder and carrier use it for the booking and the bill of lading, and the buyer checks the delivery against it.

How to fill it in

Give each line a carton number range (for example 1-20), the quantity per carton, net and gross weight per carton and the outer carton size. The template totals cartons, weights and CBM; use the same goods descriptions and marks as on the commercial invoice.

Common mistakes

Totals that do not match the invoice or the bill of lading, missing carton number ranges, a mixed carton counted twice, and weights rounded differently on each document. Check the gross weight against the container's verified gross mass (VGM) declaration.

Common questions

Should the packing list show prices?

Usually not. Prices belong on the commercial invoice; the packing list describes packages, contents, weights and volume.

What is the difference between net and gross weight?

Net weight is the goods alone; gross weight is the goods plus all packing such as inner boxes, cartons and pallets.

How is CBM calculated?

Length × width × height of one carton in metres, multiplied by the number of cartons. For example 60 × 40 × 30 cm is 0.072 m³ per carton.

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