Export price calculator (Incoterms quotation)

Enter your unit cost, markup and the costs of one shipment to see the price to quote under each Incoterms 2020 rule, in total and per unit. Then turn the price you choose into a proforma invoice.

Transport Sea, loaded on board at the port (FOB, CFR, CIF) Containers, air or road (FCA, CPT, CIP)

Your product

Currency

Quantity (units)

Your cost per unit

Markup on cost (%)

Costs of this shipment (totals)

Export packing and loading at your premises

Export customs clearance and documents

Transport to the port, airport or terminal

Terminal handling and loading at origin

Main freight (sea or air)

Insurance rate (%)

Destination terminal charges and delivery to the named place

Unloading at the destination

Import customs clearance fees

Destination country (fills in the VAT rate and duty basis)

Import duty (%)

Import VAT / GST (%)

The premium is worked out on 110% of the CIF or CIP value.

Duty is charged on CIF value (EU, UK and most countries) FOB value (US, Canada, Australia, New Zealand, South Africa)

Include import VAT/GST in the DDP price

Example figures: replace them with your own.

Price to quote under each rule

Estimates for quoting. Freight, insurance and import costs change: confirm them with your forwarder, insurer or the buyer before you send the offer. DAP and DPU include the insurance you would normally buy because the risk stays with you until delivery. Import VAT is often recoverable by a VAT-registered importer. The proforma link keeps your company details in the generator and fills the quantity, unit price, rule, freight and insurance.

Guides on this topic

FOB vs CIF vs FCA: Differences and Which Incoterm to QuoteFOB, CIF and FCA compared: who pays freight and insurance, where risk passes, which suit containers and air, customs value, B/L and L/C checks,…DDP vs DAP: Which Incoterm to Use When Selling Abroad or OnlineDDP or DAP? What each rule makes the seller do and pay, who can be importer in the US, EU and UK, import VAT, IOSS and parcels, pricing and the…Common Incoterms 2020 Mistakes: FOB vs FCA, EXW, DDP, CIF InsuranceIncoterms 2020 mistakes exporters make most: FOB or CIF for containers, EXW and DDP traps, vague places, weak insurance, and invoice, B/L and L/C…

How an export price is built up

Start from your cost and markup: that is the EXW price. Each Incoterms 2020 rule then adds the costs the seller takes on: loading and export clearance (FCA), transport to the ship and origin charges (FOB), main freight (CFR, CPT), insurance (CIF, CIP), destination charges (DAP), unloading (DPU), and import duties and taxes (DDP).

Which rule to quote

Quote the rule that matches what you can really do. FOB, CFR and CIF are for sea and inland waterway shipments loaded on board a vessel; for containers handed over at a terminal, and for air or road, use FCA, CPT or CIP. Quote DDP only if you can act as the importer in the buyer's country.

Before you send the quotation

Get a current freight rate and its validity from your forwarder, write the rule as rule + named place + "Incoterms 2020", give your offer a validity date, and keep freight and insurance as separate amounts on the invoice so customs in the buyer's country can see them.

Common questions

What is the difference between an EXW price and a FOB price?

An EXW price covers only the goods at your premises; the buyer pays for loading, export clearance and all transport. A FOB price also includes loading, export clearance, transport to the port and the origin charges until the goods are on board the vessel.

How is CIF insurance calculated?

Under Incoterms 2020 the seller insures at least 110% of the contract price. A common estimate of the premium is rate × 110% × CIF value. CIF needs at least Institute Cargo Clauses (C); CIP needs Clauses (A), which usually cost more.

Should import VAT be included in a DDP price?

Under DDP the seller pays the import duties and taxes, including import VAT or GST. A seller registered for VAT in the destination can often recover it, so many sellers agree in the contract whether the DDP price includes VAT. Tick or untick the option to see both prices.

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